Documentation
RFI Log
A master tracking document that records all Requests for Information, their status, responses, and impacts on schedule and cost.
What is an RFI Log?
An RFI log is a master tracking document that records every Request for Information (RFI) issued on a project, its current status, response, and any impacts on schedule or cost.
What it Tracks
- RFI number and date
- Subject and description
- Originator (sub, GC, architect)
- Recipient (architect, engineer, owner)
- Status (open, answered, closed)
- Response date
- Impact (time, cost, or none)
- Decision documentation
Why it Matters
- Provides a complete audit trail of design clarifications
- Tracks response times and identifies bottlenecks
- Documents decisions that affect scope, cost, or schedule
- Critical for dispute resolution
Best Practices
- Issue RFIs promptly — don't let questions fester
- Include all relevant context and photos
- Track response deadlines
- Document the impact of each RFI
- Distribute responses to all affected parties
Related Terms
- RFI (Request for Information)
A formal process used in construction to clarify details in the plans or specifications.
- Submittal Log
A master list tracking all required submittals, their status, review dates, and approvals throughout a construction project.
- Change Order
Work that is added to or deleted from the original scope, which alters the original contract amount and/or completion date.
- Construction Management
The planning, coordination, and control of a construction project from inception to completion.
Looking for software that helps your team capture these inspections in the field? See our field inspection software or construction inspection software.