Documentation
Meeting Minutes
A written record of the discussions, decisions, action items, and attendees from a construction project meeting.
What are Meeting Minutes?
Meeting minutes are the official written record of a construction project meeting. They document who attended, what was discussed, what decisions were made, and what action items were assigned.
Types of Construction Meetings
- **Owner/architect/contractor (OAC)** — monthly progress meetings
- **Submittal review meetings** — design team reviews submittals
- **Safety meetings** — weekly safety coordination
- **Coordination meetings** — MEP and trade coordination
- **Punch list meetings** — closeout and deficiency review
What Minutes Should Include
- Date, time, and location
- Attendees (and their roles)
- Agenda items discussed
- Decisions made
- Action items with responsible party and due date
- Next meeting date
Digital Meeting Minutes
Templates, action item tracking, and automatic distribution ensure nothing falls through the cracks between meetings.
Related Terms
- Daily Log
A daily record of job site activity, weather, workforce counts, and progress. Often digitized to improve accuracy.
- RFI Log
A master tracking document that records all Requests for Information, their status, responses, and impacts on schedule and cost.
- Submittal Log
A master list tracking all required submittals, their status, review dates, and approvals throughout a construction project.
- Construction Management
The planning, coordination, and control of a construction project from inception to completion.
Looking for software that helps your team capture these inspections in the field? See our field inspection software or construction inspection software.